Kubota L3540 / L3940 / L4740 / L5040 / L5240 / L5740 service schedule
Kubota Grand L40 series · 2007–2013
Every maker's service job for the Kubota L3540 / L3940 / L4740 / L5040 / L5240 / L5740, counted in hours, with the oils, filters and parts each one needs. Add your tractor to Farmyard Workshop and it works out what's due from your hours and dates, and keeps the service history.
Track your L3540 / L3940 / L4740 / L5040 / L5240 / L5740 for freeVersions: L3540 (3-cylinder 1.8 L, 37 hp); L3940 (4-cylinder 2.0 L, 40.5 hp); L4740 (4-cylinder 2.4 L, 49 hp); L5040 (2.4 L turbo, 52 hp, gear shuttle); L5240 (2.4 L turbo, 54 hp, HST); L5740 (2.4 L turbo, 59 hp, HST)
Service intervals
| Job | When |
|---|---|
| Air cleaner primary element clean | every 100 hours or every year |
| Fuel filter bowl and element clean | every 100 hours |
| Fan belt, clutch and brake pedal adjustment | every 100 hours |
| Radiator hoses, intake and HST lines check | every 200 hours or every 6 months |
| Engine oil and filter change | every 200 hours |
| HST transmission oil filter change (HST models) | every 200 hours |
| Transmission fluid and hydraulic filter change | every 400 hours |
| Fuel filter element replacement | every 400 hours |
| Front axle case oil change (4WD) | every 400 hours |
| Front axle pivot adjustment | every 600 hours |
| Cooling system flush and coolant change | every 2 years |
Service jobs and parts
Air cleaner primary element clean
Engine · every 100 hours or every year
The handbook says clean the primary element every 100 hours and replace it once a year or after six cleanings. Replace the secondary element yearly. Squeeze the evacuator valve weekly, or daily in dust.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Primary (outer) air element, L4740–L5740 | 1 | Kubota number listed by a filter seller for L4740, L5040, L5240 and L5740; L3540 and L3940 use the smaller TA040-93230 (as kubota-l4240) | 59800-26110 |
| Secondary (inner) air element, L4740–L5740 | 1 | Kubota number listed by a filter seller for L4740 to L5740; L3540/L3940 use TA040-93220 | 3A111-19130 |
Step-by-step
- Stop the engine and take the key out. Never run the engine without the element.
- Remove the cover and primary element. Leave the secondary element alone unless replacing it.
- Dry dust: blow out from the inside with air under 205 kPa (30 psi), turning the element.
- Oily or sooty: soak 15 minutes in detergent, rinse well in clean water and let it dry naturally.
- Check it with a torch inside for damage. Never oil this dry element.
- Refit the cover with the arrow pointing up so the evacuator valve works.
Tools: Compressed air (under 205 kPa / 30 psi), Torch, Mild detergent, Dust mask
Fuel filter bowl and element clean
Fuel · every 100 hours
The handbook says clean the fuel filter bowl and element every 100 hours. Dirt in the fuel wears the injection pump and nozzles.
Step-by-step
- Do this somewhere clean, not out in the field. Stop the engine, take the key out and keep flames away.
- Close the fuel tap, unscrew the ring and take off the bowl. Rinse the bowl and element in kerosene.
- Reassemble with the O-ring and spring in place, keeping dirt out.
- Open the fuel tap and bleed the fuel system.
Tools: Clean tray, Kerosene (paraffin), Rags
Fan belt, clutch and brake pedal adjustment
Engine · every 100 hours
These checks are in the handbook's 100-hour group. Fan belt deflection 7–9 mm; clutch pedal free travel 20–30 mm (gear models); brake pedal free travel 15–20 mm, equal on both sides.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Fan belt | 1 | Replace if damaged; check your handbook | check your handbook |
Step-by-step
- Stop the engine, take the key out and chock the wheels.
- Press the fan belt halfway between the pulleys: it should move 7–9 mm. To adjust, loosen the alternator bolts, lever the alternator out and retighten.
- Clutch (where fitted): measure free travel at the top of the pedal: 20–30 mm. Adjust the rod length at the clevis, tighten the lock nut and fit a new split pin.
- Brakes: release the parking brake and measure each pedal's free travel: 15–20 mm, the same both sides. Adjust with the turnbuckle and tighten the lock nut.
Tools: Spanners, Rule, Lever bar, Wheel chocks
Radiator hoses, intake and HST lines check
Cooling · every 200 hours or every 6 months
The handbook says check the radiator hoses and clamps every 200 hours or 6 months, and replace them every 2 years or sooner if swollen, hard or cracked. Check the intake air line, HST and power steering lines at the same time.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Radiator hoses and clamps | 1 | Replace every 2 years; check your handbook | check your handbook |
Step-by-step
- Only work on a cold engine; hot coolant scalds.
- Tighten any loose clamps. Replace hoses that are swollen, hard or cracked.
- Check the intake air hoses, HST oil lines and power steering hoses for damage and tightness.
Tools: Screwdriver, Torch
Engine oil and filter change
Engine · every 200 hours
The handbook lists the engine oil and oil filter change together every 200 hours. Use only a genuine Kubota filter.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Engine oil | 1 | API CF or better, 10W-30 or 15W-40; L3540 6.7 L, L3940/L4740 8.2 L, L5040–L5740 9.4 L. Aztec Oils match: EMPROTEC EHPD 10W-30 | check your handbook |
| Engine oil filter (spin-on) | 1 | Kubota number listed by filter sellers for the L40 HST range including the L3540, L3940 and L5740; also listed as 15521-32430. Confirm with your dealer | HH164-32430 |
Step-by-step
- Park on level ground, lower any implement, stop the engine, take the key out and chock the wheels.
- Let the engine cool enough that the oil cannot burn you. It drains best while still warm.
- Remove the drain plug at the bottom of the engine and drain fully. Refit the plug.
- Remove the old filter, smear clean oil on the new filter's rubber seal, and screw it on until it touches, then a further half turn by hand only.
- Fill to the upper notch on the dipstick with the amount for your model.
- Run the engine briefly, check for leaks at the filter, stop it and top up to the upper notch.
Tools: Drain tray (12 L), Spanner for drain plug, Filter wrench, Funnel, Rags, Gloves
HST transmission oil filter change (HST models)
Transmission · every 200 hours
On HST models (all L5240 and L5740, and HST versions of the others) the handbook lists the HST oil filter every 200 hours, twice as often as the transmission fluid (400 hours).
| Part | Qty | Notes | Part number |
|---|---|---|---|
| HST oil filter (spin-on) | 1 | Kubota number listed by filter sellers for the L40 HST range; confirm against your serial number | HHTA0-59900 |
| Transmission fluid to top up | 1 | UTTO tractor transmission-hydraulic fluid. Kubota Super UDT. Aztec Oils match: AGRITEC UTTO | check your handbook |
Step-by-step
- Park on level ground, lower the linkage and any implement, stop the engine, take the key out and chock the wheels.
- Let the oil cool enough that it cannot burn you.
- Remove the HST filter, oil the new filter's seal with clean transmission oil, screw it on until it touches, then one more turn with the filter wrench.
- Fill to the upper notch on the dipstick with Super UDT.
- Run the engine a few minutes, stop it, recheck the level and check for leaks at the filter.
Tools: Drain tray, Filter wrench, Rags
Transmission fluid and hydraulic filter change
Transmission · every 400 hours
The handbook says change the transmission fluid and the hydraulic oil filter every 400 hours. On HST models, change the HST filter at the same time.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Transmission fluid | 1 | UTTO tractor transmission-hydraulic fluid. Kubota Super UDT; L3540 42 L, L3940/L4740 43 L, L5040–L5740 45 L. Aztec Oils match: AGRITEC UTTO | check your handbook |
| Hydraulic oil filter (spin-on) | 1 | Kubota number listed by filter sellers for the L40 range | HHTA0-37710 |
| HST oil filter (HST models) | 1 | As the 200-hour job | HHTA0-59900 |
Step-by-step
- Park on level ground, lower the linkage and any implement to the ground, stop the engine, take the key out and chock the wheels.
- Work the hydraulic levers with the engine off to release trapped pressure.
- Let the oil cool, then remove the drain plugs at the bottom of the transmission case and drain fully. Refit the plugs.
- Remove the hydraulic filter (and the HST filter on HST models). Oil the new seals and screw each on until it touches, then a further half turn by hand.
- Fill with Super UDT to the upper notch on the dipstick.
- Run the engine at medium speed for a few minutes before working, stop, recheck and top up. Check for leaks.
Tools: Large drain tray (50 L), Spanners for drain plugs, Filter wrench, Funnel or pump
Fuel filter element replacement
Fuel · every 400 hours
The handbook says replace the fuel filter element every 400 hours.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Fuel filter element | 1 | Kubota number listed by filter sellers for the L40 range including the L5240 HST | 15521-43160 |
Step-by-step
- Stop the engine, take the key out and keep flames away. Close the fuel tap.
- Unscrew the ring and take off the bowl. Rinse the bowl in kerosene.
- Fit the new element with the spring and O-ring.
- Refit the bowl, open the tap and bleed the fuel system.
Tools: Clean tray, Kerosene (paraffin), Rags
Front axle case oil change (4WD)
Front axle · every 400 hours
The handbook lists the front axle case oil change in the 400-hour group: 6.5 L on the L3540 and L3940, 8.5 L on the L4740 to L5740.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Front axle oil | 1 | SAE 80. Kubota UDT / Super UDT; 6.5 L or 8.5 L by model | check your handbook |
Step-by-step
- Park on level ground, lower implements, stop the engine, take the key out and chock the wheels.
- Remove the left and right drain plugs and the filler plug, and drain fully. Refit the drain plugs.
- Pour new oil in slowly. If it overflows early, wait a couple of minutes and carry on.
- Refit the filler plug, drive a few minutes to spread the oil, then remove the level check plug and top up until oil comes out. Refit both plugs.
Tools: Drain tray, Spanners for plugs, Funnel
Front axle pivot adjustment
Front axle · every 600 hours
A badly adjusted front axle pivot causes front wheel shake felt through the steering. The handbook lists this every 600 hours.
Step-by-step
- Park on level ground, lower implements, stop the engine, take the key out and chock the wheels.
- Loosen the lock nut, tighten the adjusting screw all the way, then back it off 1/6 of a turn.
- Retighten the lock nut.
Tools: Spanners, Screwdriver
Cooling system flush and coolant change
Cooling · every 2 years
The handbook says flush the cooling system and change the coolant every 2 years.
| Part | Qty | Notes | Part number |
|---|---|---|---|
| Antifreeze and soft water | 1 | 50/50; L3540/L3940 7.5 L, L4740–L5740 8.2 L, about 1 L more with a cab | check your handbook |
| Cooling system cleaner | 1 | check your handbook |
Step-by-step
- Stop the engine, take the key out and let it cool. Never take the radiator cap off hot.
- Open the radiator drain plug and take off the cap. When drained, close the plug.
- Fill with soft water and cooling system cleaner and use it as the cleaner says, then drain again.
- Fill with 50/50 antifreeze and soft water to just below the cap and fill the recovery tank to FULL. On cab models, set the heater to WARM.
- Run the engine a few minutes, stop, let it cool and top up the recovery tank.
Tools: Drain tray, Funnel, Antifreeze tester
Oils, fluids and capacities
| System | Oil or spec | Capacity |
|---|---|---|
| Engine | Kubota diesel: L3540 3-cylinder 1.8 L (111.4 cu in); L3940 4-cylinder 2.0 L (122 cu in); L4740 4-cylinder 2.4 L (148.5 cu in) naturally aspirated; L5040, L5240 and L5740 the same 2.4 L turbocharged | |
| Engine oil | API CF or better. SAE 10W-30 or 15W-40 for most UK temperatures (handbook table). | With filter: L3540 6.7 L; L3940 and L4740 8.2 L; L5040, L5240 and L5740 9.4 L |
| Coolant | L3540 and L3940 7.5 L; L4740, L5040, L5240 and L5740 8.2 L; about 1 L more on cab models. 50/50 antifreeze and clean soft water. | |
| Valve clearances | Check your handbook. Not in the operator's service chart. | |
| Transmission and hydraulics (shared) | Kubota UDT or Super UDT fluid | L3540 42 L; L3940 and L4740 43 L; L5040, L5240 and L5740 45 L |
| Front axle case (4WD) | Kubota UDT / Super UDT (SAE 80–90 gear oil also listed) | L3540 and L3940 6.5 L; L4740 to L5740 8.5 L |
| Grease | Multipurpose NLGI-2 or NLGI-1 (GC-LB) | — |
| Fuel tank | Diesel | L3540 44 L (11.6 US gal); L3940 50 L (13.2 US gal); L4740 to L5740 54 L (14.3 US gal) |
Specifications
| Gross power | L3540 37 hp; L3940 40.5 hp; L4740 49 hp; L5040 52 hp; L5240 54 hp; L5740 59 hp |
| PTO power (claimed) | L3540 29.5 gear/28.0 HST; L3940 33.0/31.5; L4740 41.5/40.0; L5040 44; L5240 45; L5740 50 hp |
| Rated speed | 2,700 rpm (L3540, L3940, L4740, L5740); 2,600 rpm (L5040, L5240) |
| Transmissions | L3540–L4740: 8F/8R gear, 12F/8R synchro shuttle or 3-range HST; L5040 12F/8R shuttle; L5240 and L5740 3-range HST |
| Weight with ROPS | L3540 1,495–1,540 kg; L4740 1,665–1,815 kg; L5240/L5740 1,770 kg (HST) or 1,920 kg (cab) |
| Tyres (standard) | L3540 7.2-16 / 12.4-24; L3940 8.3-16 / 14.9-24 |
| Linkage | Category I |
| PTO | 540 rpm independent rear; optional 2,000 rpm mid PTO |
| Front toe-in | 2–8 mm (front measurement smaller than rear) |
| Tyre pressures | Check your handbook |
Known problems
Capacities differ by model
The 3-cylinder L3540 and the turbo L5040–L5740 take different amounts of engine oil, coolant and transmission fluid from the L3940 and L4740. Use the figure for your model.
HST filter more often than the fluid
On HST models the HST filter is due every 200 hours, but the fluid only every 400 hours. It is easy to miss.
Genuine filters only
The handbook warns that non-genuine engine, hydraulic or HST filters can cause serious damage. Kubota's own service kit for the L5240/L5740 HST is W27TK00026.
Repair guides
- Clutch and brake pedal free travel (Easy, 30 minutes): Brakes uneven or pulling, long brake pedal travel, clutch slipping or dragging on gear models.
- Steering shake: front axle pivot and toe-in (Easy, 45 minutes): Front wheel shimmy felt through the steering wheel, uneven front tyre wear, wandering.
- Fuel bleeding with the air vent cock, and water in the clutch housing (Easy, 20–30 minutes): Engine will not start after a filter change or running dry, runs irregularly or stalls often, water in the clutch housing after rain or washing.
- HST models losing drive or running hot: filter, fluid and cooling (Moderate, 1–2 hours): HST slow to respond, weak on hills, whining, transmission fluid hot or milky.
The full step-by-step guides are in Farmyard Workshop once you add your tractor.
Parts list with genuine part numbers
Kubota L3540 / L3940 / L4740 / L5040 / L5240 / L5740 - maker filter/service sheets and parts lists already cited on the site entry; serial splits are in the row notes
Engine service
| Part | Part number | Qty | Notes |
|---|---|---|---|
| Engine oil filter (spin-on) | HH164-32430 | 1 | Kubota number listed by filter sellers for the L40 HST range including the L3540, L3940 and L5740; also listed as 15521-32430. Confirm with your dealer |
| Primary (outer) air element, L4740–L5740 | 59800-26110 | 1 | Kubota number listed by a filter seller for L4740, L5040, L5240 and L5740; L3540 and L3940 use the smaller TA040-93230 (as kubota-l4240) |
| Secondary (inner) air element, L4740–L5740 | 3A111-19130 | 1 | Kubota number listed by a filter seller for L4740 to L5740; L3540/L3940 use TA040-93220 |
Fuel
| Part | Part number | Qty | Notes |
|---|---|---|---|
| Fuel filter element | 15521-43160 | 1 | Kubota number listed by filter sellers for the L40 range including the L5240 HST |
Transmission and hydraulics
| Part | Part number | Qty | Notes |
|---|---|---|---|
| HST oil filter (spin-on) | HHTA0-59900 | 1 | Kubota number listed by filter sellers for the L40 HST range; confirm against your serial number |
| Hydraulic oil filter (spin-on) | HHTA0-37710 | 1 | Kubota number listed by filter sellers for the L40 range |
| HST oil filter (HST models) | HHTA0-59900 | 1 | As the 200-hour job |
Sources
- Kubota UDT / Super UDT2: multi-purpose tractor hydraulic and transmission fluid (Kubota USA lubricants page)
- Engine oil capacity by model (200-hour group)
- Transmission fluid capacity by model and 400-hour group
- Front axle case capacity by model and fuel filter element (400-hour group)
- Coolant capacity by model and 2-year coolant change
- 100-hour air cleaner and fuel filter cleaning
- Kubota L40 series specification sheet: engines, power, fuel tanks, weights, tyres
- Filter numbers listed for the L40 HST range
- Air filter numbers for L4740 to L5740
More from Kubota.